Top Tips to Implement CRM for SMB
Your Customer Relationship Management (CRM) is a very important tool for your small business to best manage your sales and customer service efforts. Implementing CRM for your business can be a critical decision to provide the opportunity for the growth of your business. A CRM system such as Salesforce, HubSpot, Pipedrive, or any other leading solution can enable your small business to maintain solid relationships with your customer base and can help you exponentially grow your business.
Nearly every CRM software vendor offers a variety of features and various pricing points for emerging or small businesses and provides choices according to your individual usage requirements.
To help demystify the hundreds of features we could cover about CRM, here are the top tips we’ve learned for successfully implementing a CRM in your small business:
- Capture only the relevant information
There is a very high potential that when you have recently integrated CRM software, you would like to enter each and every detail of your customers. It can become very complicated to your business in managing too much data. Instead of being tempted to collect and record each and every detail that may not have actual use by your sales team. Be sure to record only relevant information necessary to manage your customer relationships. Think and plan carefully about what to capture as much as what NOT to capture with this data.
- Teamwork Using CRM
You can create simple practice documents and provide hands-on training to your sales reps as you roll out your CRM tool. As an initiative, let your employees use the system first and then organize follow-up information sessions to review any queries and follow up on their evolution in using this CRM software. Your management team can import all data of your customer accounts and contacts so that it gets easy for your sales team to get started.
- Take Advantage of Data with Smart Tagging
To make your system work, the crucial thing to consider is categorizing according to the purpose. By this way, you can organize information most effectively. It will help you tag or label customers of the same category. Your sales reps should use CRM every day to track and record accounts, contacts, leads, activities and sales opportunities. Thoroughly analyze the data during implementation so that you can conclude what’s working and what’s not. The data provides you information about how your team uses CRM system. It will help you plan your sales processes, so review it daily to become most effective in your sales efforts.
- Use CRM for Everything
One of the greatest advantages of CRM system is that it allows simplification of contact lists, account plans, forecasts and other documents related to sales. All these can be created from your CRM system using the customer data captured across your customer engagements. Accumulate this data and consolidate it in one location. This saves the enormous time of your sales and marketing team efforts.
- Keep everything systematic
There should be a template of how each contact profile should be recorded with data. In the same way, you should systematically plan for tagging and profile information. Poor data capture and inconsistent entries can throw off the true effectiveness of your system. You can use different templates for different types of contacts based on pre-defined criteria. If you wish your leads to have different information than customers, make sure you have mapped exactly how your structure this data. This will also help you ensure that any new reps using your CRM system can easily follow and adapt to the right processes.
- It is a Whole Team Effort
Your entire sales organization should use your CRM tool every day, including senior leaders in addition to every rep. Your sales and executive decision makers can get detailed information needed to evaluate the effectiveness of your sales processes and how it’s building pipeline and quote achievement. Failing in engaging leaders in the adoption of CRM is often the single most common reason for businesses experiencing challenges in growth and revenue attainment.
- Automation Help You Scale
CRM can be integrated with many email and marketing automation systems to achieve greater management of the entire customer experience. Automation can help both your sales and marketing teams to scale their impact across more customers or more market segments. Your CRM system should not only support your sales teams, but it also consolidates many other functions of your small business such as marketing and customer support to enable them to drive growth.
Implementation of these simple practices will make adoption of your CRM quicker, easier, and more effective. Good luck in making the most out of your CRM investment!
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